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Gmail: Advanced tips

Next: Filter Calendar responses from Gmail

Email và gmail annabelle và isabelle

Manage incoming email messages automatically with Gmail’s filters and labels. You can also flag important email, or archive messages so you can read them later.

Examples

  • Automatically apply labels to categorize incoming messages, such as customer feedback or project-related messages.
  • Getting messages you don’t need right now, such as newsletters? Let Gmail automatically archive them so you can keep a clean inbox and read them later.
  • Flag VIP emails.
  • Archive notifications.

Note: These instructions are for computer. For mobile device instructions, go to the Gmail help center.

Create a label

Create a filter and automatically label email

  1. In the search box at the top, click Show search options .
  2. Enter terms to match specific messages. For example, to filter and label emails from an account, in the From: field, enter the email address.
  3. At the bottom of the search window, click Create filter.
  4. Scroll to Apply the label: and choose a label.
  5. Click Create filter.

For more tips on applying labels and filters, see Organize your inbox.

Flag an important email

Click Star 

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or Important 
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 to mark an important message.

You can find messages with stars and importance markers in the Starred and Important sections of your inbox.

Archive email

Archived email messages move out of your inbox but stay under All mail, so that you can find them later. To archive email, select one or more email message. At the top, click Archive 

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. Or, you can point to a single email and click Archive
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.

  • Use labels on mobile devices
  • Change your Gmail settings

Next: Filter Calendar responses from Gmail

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Secure business email and so much more

  • The latest Gmail makes it easier to stay on top of the work that matters. With secure, ad-free email as a foundation, you can also chat, make voice or video calls, and stay on top of project work with shared files and tasks – all right in Gmail.

Get custom email @yourcompany

Build customer trust by giving everyone in your company a professional email address at your domain, like priya@yourcompany and joe@yourcompany. Also create group mailing lists, such as sales@yourcompany.

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Robust integrations

Connect with colleagues via Google Meet or Google Chat, send an invite in Calendar, add an action to your task list – you can do all that and more without leaving Gmail. Plus, connect your favourite third-party applications in the side panel using Google Workspace Add-ons.

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Smart suggestions for simple tasks

Suggested actions – like Smart Reply, Smart Compose, grammar suggestions, and nudges – help you stay on top of your work and take care of simple tasks, so you can be more efficient with your time.

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Designed to protect you from threats

Gmail works hard to keep you safe. Our machine learning models block more than 99.9% of spam, phishing and malware from reaching our users.

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Works with your other tools

Gmail works great with desktop clients such as Microsoft Outlook, Apple Mail and Mozilla Thunderbird. Outlook users can sync emails, events and contacts to and from Google Workspace.

Easy migration from Outlook and legacy services

Migrate your email from Outlook, Exchange or Lotus easily with customised tools that help preserve your important messages.

99.9% guaranteed uptime, 0% planned downtime

Count on Google’s secure, resilient global infrastructure to keep your lights on 24 hours day, 365 days a year. Automatic backups, spam protection and industry-leading security measures help protect your business data.

Google Workspace gave us reliable and convenient access to our emails and documents, regardless of our location.

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Top questions about Gmail

What's different about the paid version of Gmail?

Paid Gmail features include: custom email (@yourcompany.com), unlimited group email addresses, 99.9% guaranteed uptime, twice the storage of personal Gmail, zero ads, 24/7 support, Google Workspace Sync for Microsoft Outlook and more.

Can a user have more than one email address?

Yes. A user can have several email addresses by creating email aliases. You can add up to 30 email aliases for each user.

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